Director of Alumnae Relations

JOB DESCRIPTION

Ursuline Academy is looking for an energetic relationship builder who is passionate about the value of an Ursuline education. The Director of Alumnae Relations will strengthen connections among Ursuline alumnae of all classes with the school through special events, volunteer engagement, and fundraising. A successful candidate is committed to building relationships, is an excellent communicator, can manage a variety of volunteers, and enjoys supporting the mission of Ursuline Academy.

The Director of Alumnae Relations will be an integral part of the school community and the Development Team. The Development Team works collaboratively to achieve our fundraising goals, engage our parents and alumnae, and support our students—the next generation of women leaders.

SPECIAL EVENTS & VOLUNTEER MANAGEMENT

• Plan and execute large alumnae events, including but not limited to: Annual Reunions and Alumnae & Student Symposium.
• Plan and execute alumnae engagement programs, including those for alumnae families, young alumnae, legacy families, and professional alumnae.
• Recruit and manage alumnae volunteers to serve in responsible positions for alumnae activities, including as event volunteers, class representatives, and peer fundraisers.
• Manage the formal Class Agents program to keep key members of each class updated and informed about Ursuline in order to act as UA advocates.
• Moderate the Laurel Leadership Advancement Board, a student philanthropy and alumnae engagement group of 10-15 student volunteers.

COMMUNICATION

• Collaborate with Communications Director on how to market and promote special events and alumnae giving opportunities. Help to create promotional materials, flyers, invitations, etc. to promote events.
• Draft monthly alumnae e-newsletter and articles for triannual alumnae magazine.
• Communicate with alumnae and act as Ursuline's liaison to the alumnae community, offering congratulations, expressing sympathy, and staying up to date with updates from alumnae.
• Support alumnae in their endeavors, connecting them to others in their professional fields, cities, or life stages.

DEVELOPMENT

• Collaborate with Director of Development on alumnae fundraising goals.
• Promote giving programs like UA Gives Day and Girls’ Schools Unite to alumnae and facilitate peer to peer fundraising.
• Collaborate with Development team on new initiatives and ways to grow fundraising from alumnae.

Other duties as assigned by the Director of Development and/or President.

SKILLS NEEDED

• Ability to manage and cultivate meaningful relationships with Ursuline alumnae.
• Excellent interpersonal, verbal, and written communications skills.
• Enthusiastic attitude and team player.
• Superior organization, time management, and attention to detail.
• Experience in managing events is preferred.
• Must know how to prioritize workflow and assignments and meet concrete deadlines.
• High level of discretion for dealing with donor information, and respect for donor privacy and confidentiality.
• Occasional evenings and weekends required for special events.

REQUIREMENTS

The qualified applicant should possess a bachelor’s degree and 3+ years of work experience in relationship building, communication, development, sales, event planning or related field. Must be proficient in Microsoft Office Suite (Outlook, Word, Excel & PowerPoint). Must have an understanding and respect for the Catholic faith. Be able to work with both internal and external members of the Ursuline community. Prior experience in an academic or nonprofit organization is helpful but not required.

TO APPLY

Email resume and cover letter to Jane Dombart, Assistant to the President, at jdombart@ursulineacademy.org with the subject line, “Director of Alumnae Relations.”

Salary for this position is commensurate with qualifications and experience. This is a full-time (12-month) position. Position is available for immediate hire. No phone calls, please.

Finance Associate position is salaried and full-time. 

Responsibilities may include, but not be limited to:

• Managing tuition and the tuition management system
• Managing financial aid
• Weekly accounts payable.
• Routine filing of all vendor accounts payable information.
• Month-end reconciliation of accounts payable.
• Monthly budget v. actual reporting.
• Petty cash reconciliations and replenishment.
• Credit card management and posting.
• Credit card posting from online download.
• Posting to GL for all non-online check and cash receipts.
• Cash deposits: check scanning and verification/preparation of deposit slips for currency deposits.
• Purchasing point of contact for organization supplies.
• Customer service to employees, student clubs, parent associations, vendors, and all.
• Special projects as assigned.
• Other reasonably related duties of the Finance Office as assigned.

Training and Development 

Ursuline is an educational institution, and we are committed to continuing personal and professional growth in terms of what you do and how you participate in the work of the Finance Office. We will provide feedback and training opportunities. Candidate must be willing to improve skills through training as requested to satisfy Finance Office needs. 

Qualifications 

• Strong analytical abilities and communication skills. 
• Desire to learn and work collaboratively. 
• Thoughtful attention to accuracy and meeting deadlines. 
• Proficiency with Microsoft Office. 
• Commitment to keeping information confidential as required.
• Bachelor's degree in Accounting or equivalent experience.

Interested, qualified applicants should email a letter of interest, resume, and a list of 3-5 references with all contact information to Joe Hartkemeyer, Associate Director of Finance, jhartkemeyer@ursulineacademy.org.  Please indicate Finance Associate in the subject field of the email.

Job Description

Grades 9-12: Ursuline Academy is seeking application for a Technical Director for the 2022-2023 school year.  The position entails overseeing and mentoring students in the planning and execution of lighting, sound, and stage setup of the fall musical and spring play. The technical director collaborates with the theatre director to realize the vision of the show and oversees the design and build of the set. The Technical Director must provide the Director of Performing Arts with reports and documentation for materials, equipment, and other costs associated with a stage production as well as reporting all maintenance needs. This position involves weekend and evening commitments; approximately 6-8 hours per week during months of August-November and January-April. More hours are expected during tech week. This is a supplemental contract. 

Contact: Candidates should submit a cover letter and resume outlining relevant degrees, certification(s), and experience via email to Missy Markovic, Assistant to the Principal -mmarkovic@ursulineacademy.org with the subject line, “Technical Director.” 

Applications will be accepted until position is filled.